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| ADMINISTRATIVE ASSISTANT, PROJECT DEVELOPMENT & PROCUREMENT #266527 |
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| Location: |
Houston, Texas, United States |
| Company: |
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Company Overview:
[Company]is an international, integrated energy company with operations in nearly 40 countries. As the third-largest integrated energy company in the United States and fifth-largest refiner in the world, [Company]goal is to deliver energy in a safe, environmentally and socially responsible manner. Approximately 32,600 [Company]employees work worldwide to consistently deliver top performance and value to maintain the company's global market position. Employees' individual talents and strengths combine to create a diverse and energized workforce within[Company]. Headquartered in[Location], the company had $178 billion of assets as of December 31, 2007.
Description:
The Administrative Assistant, Project Development & Procurement will support the General Manager for Upstream Projects and is on the PD&P Leadership Team. The PD&P organization is a growing and exciting area in [Company] supporting major projects around the world. This opportunity is primarily accountable for office management, administrative systems, processes, procedures and providing these services in a way that enables an effective and efficient work environment.
Responsibilities may include:
- Serving as the primary point of contact for the General Manager's itinerary
- Interacting with other senior management as required in carrying our your primary responsibilities
- Preparing and maintaining reports and presentations using a variety of software
- Supervising other department administrative personnel
- Serving as an ambassador of [Company] through managing incoming telephone calls appropriately and professionally
- Receiving, processing, and distributing incoming/outgoing mail and facsimile transmissions
- Initiating detailed travel arrangements including substantial international travel
- Preparing expense reports as required using SAP Travel & Expense
- Scheduling and coordinating meeting requirements (including multiple party teleconferences)
- Managing departmental records and serve as records retention specialist
- Primary contact for attendance and vacation tracking issues
- Processing invoices for group and effectively use procurement card
- Managing Department Training Program
- General office duties as required
Basic/Required Qualifications:
- Legally authorized to work in the United States
- High School diploma/GED
- 5+ years experience as an executive administrative assistant
- Proficient skills in MS Office suite software
- 3+ years of experience with document records retention management
- Willing and able to work occasional spot overtime as necessary
Preferred Qualifications:
- Ability to operate and arrange maintenance for LCD's, printers, fax machines, cell phones, blackberry's & conferencing equipment
- Strong organization skills, comfortable with multi-tasking
- Must be able to facilitate problem-solving and conflict resolution with internal and external contacts
- Strong record of customer oriented approach when handling vendors, speakers, and program participants
- Excellent verbal and written communication skills at all levels
- Previous experience supporting all level of managers of capital projects or procurement
- Adjusts rapidly to unexpected or changing conditions
- Uses judgment to deal effectively with new and different situations
- Learns about and assists in a variety of tasks in order to help others optimize their time and priorities
- Possess excellent interpersonal skills with employees and customers
- Has effective network in place to aid in productivity.
- Maintain a high level of discretion, confidentiality and reliability
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of October 30, 2009.
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, or J or who need sponsorship for work authorization now or in the future, are not eligible for hire.
[Company] is an equal opportunity employer
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