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Calgary, AB, Canada |
| Company: |
Subscription Required |
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Job Description
The individual in this role will be required to:
- Provide confidential secretarial and general administrative support to the Vice President, Customer Operations in Calgary and four direct reports: Manager, Daily Commercial Operations; Manager, Volume Accounting; Manager, Business Fulfillment Strategy; Manager, Corporate Services
- Coordinate and prepare budgets and report on the Departmental G&A Budget
- Time entry in SAP; maintain records for flex and vacation hours
- Record attendance online for training courses; run monthly reports
- Set up Safety Session schedule for the year; arrange monthly meetings; record attendance
- Travel arrangements
- Order stationery and maintain supplies
- Set up meetings, conference calls, Live Meeting, catering
- Manage mailing lists in relation to Customer Operations contacts and the execution of the Energy Insights customer service survey
- Input material into Fuel for Thought newsletter and distribute to client list; maintain contact info
- Process credit card statements; maintain filing
- Process expense reports; maintain filing
- Process invoices; maintain filing
- Organize quarterly meetings for Assistants’ group
- Update/store yearly Service Level Agreements
- Coordinate yearly storage of old files with Iron Mountain
General Administrative:
- Business cards
- VP Calendar
- PCR and SAR forms
- Assistance re Travel schedules
Basic/Minimum Qualifications:
- Minimum 3 years experience providing executive administrative support to senior leaders, preferably within the oil & gas industry
- Secondary school completion
- Advanced skills in MS Outlook, Word, and Excel with experience/exposure to SAP, Adobe Acrobat & PowerPoint
- Proven experience in budget preparation and reporting
- Excellent interpersonal and team skills; excellent oral and written communications skills
- Superior organizational skills with proven ability to multi-task
- Ability to stay one step ahead
- Self-motivated, able to deal effectively with deadlines and work well under pressure
Desired Qualifications:
- Understanding of SET West assets and business
Comments:
- This position may require periodic overtime
- At [Employer] we embrace a culture of diversity and inclusion with equal access to opportunities based on individual merit by creating an environment which encourages all employees to contribute their unique capabilities and perspectives.
Additional Information:
- Area of Expertise Admin - Executive Support
- Highest Level of Education Technical School/Associate
- Job Type Full Time
- Canada Locations AB - Calgary
- Years of Experience 3-5 Years
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