| Location: |
Calgary, AB, Canada |
| Company: |
Subscription Required |
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Description:
Our clients are continually looking for Executive Assistants that are searching for a new opportunity.
Responsibilities include, but are not limited to:
- Calendar management: Organize schedules, book appointments and meetings including off-site meetings and conferences and conference calls
- Access e-mail, accept or decline requests for appointments; use judgment when responding to requests or re-directing correspondence in executive's absence; manage various confidential documents and tasks
- Receive, review and determine the disposition of incoming correspondence, prioritizing items for reading, signing and action; diarizing action items
- Preparing, reviewing and filing of documentation relating to corporate activities.
- Prepare agendas for meetings
- Record and distribute minutes for weekly meetings
- Prepare professional correspondence, memos, reports, newsletters and presentations
- Gather; provide quality control and distribution of presentation material
- Co-ordinate travel (corporate and personal) and accommodations
- Assist in event planning, organizing luncheons, seminars and team events
- Manage expense reports
- Provide administrative support for other managers as required
Requirements:
- The successful candidate will demonstrate a professional attitude and project a positive corporate image.
- 5 to 7 years of experience working in an Executive Assistant role
- Previous experience in the oil and gas industry is an asset
- Experience working in a fast paced, corporate environment
- Ability to work well independently, as well as part of a team
- Excellent written and oral communication skills
- Excellent organization skills
- Demonstrated proficiency, at the intermediate to advance levels in Word,
- Excel and PowerPoint
- Excellent initiative, the ability to be proactive and a level of
- professionalism and high level of confidentiality is critical in this role.
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