| Location: |
Houston, Texas, United States |
| Company: |
Subscription Required |
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Company Overview:
[Company]is an international, integrated energy company with operations in nearly 40 countries. As the third-largest integrated energy company in the United States and fifth-largest refiner in the world, [Company]goal is to deliver energy in a safe, environmentally and socially responsible manner. Approximately 32,600 [Company]employees work worldwide to consistently deliver top performance and value to maintain the company's global market position. Employees' individual talents and strengths combine to create a diverse and energized workforce within[Company]. Headquartered in[Location], the company had $178 billion of assets as of December 31, 2007.
Job Description:
The Administrative Assistant support role provides daily business support to the Manager, Talent Management COE, Manager, Leadership & Development, and the Director, Succession Management & Global Workforce Planning. This position is accountable for office management, administrative systems, processes, procedures and providing these services in a way that enables an effective and efficient work environment.
The Administrative Support Role may be responsible for the following;
Providing overall administrative support within Talent Management with a strong focus in reporting and presentation needs e.g. creating and updating spreadsheets, presentations, and/or documents using MS Excel, PowerPoint and Word.
Answering phones and providing back-up support for leadership within Human Resources Corporate.
Providing office management, including conference room management, office moves/office space, new employee setup, supplies, ordering and managing electronic hardware requirements, subscriptions/publications, general communications and contact lists.
Managing calendars and arranging travel, both domestic and international.
Developing / maintaining global master information lists (office equipment, contacts, Outlook distribution groups, subscriptions/services, org charts, other).
Developing / maintaining master information list for all diversity activities (budgets, charge codes, event management, etc.)
Managing Outlook public folders, mail groups, shared drives and central files for Talent Management COE organization.
Assisting in the compilation and delivery of monthly or other ad hoc reporting requirements as deemed necessary.
Maintaining Talent Management SharePoint/website information.
Processing and coding general & administrative invoices via I-Pay and route to appropriate manager for approval related to subscriptions & publications, training courses, management outings and contract services/consulting services.
Procurement and inventory management of office supplies and promotional items.
Defining methodology, monitoring and assuring compliance with document retention policy and procedures for the Talent Management COE organization.
Developing, maintaining and continuously improving administrative systems, processes and procedures.
Supporting personnel administration processes with strict confidentiality.
Coordinating with other Administrative Assistants for planning and implementing HR events during the year.
Special assignments, as required.
Basic/Required Qualifications:
Legally authorized to work in the United States without restrictions.
Minimum five years experience in an administrative assistant role.
High school diploma or GED.
Advanced skills in MS Word, Excel & PowerPoint developing or maintaining documents, data manipulation, tables, and graphs.
Preferred Qualifications:
Expert level skill proficiency in MS Office.
Previous experience supporting management within Human Resources.
Ability to maintain confidentiality.
Bachelors Degree.
Ability to handle multiple priorities concurrently.
Strong interpersonal skills; ability to work with all levels including senior management within the organization.
Excellent verbal and written communication skills.
Excellent planning, organizational and analytical skills.
Dependable with high quality standards and productivity.
Strong process and system orientation; promotes group effectiveness.
Able to accomplish tasks in timely, professional manner.
Self motivated with strong influence management skills.
Solid teamwork skills with preference for action, accountability, and developing alternatives and solutions.
Strong desire for personal learning and sharing of skills with others.
Anticipates barriers and provides alternative solutions.
In order to be considered for this position you must complete the entire application process, which includes answering all prescreening questions and providing your eSignature on or before the requisition closing date of November 13, 2009.
Candidates for regular U.S. positions must be a U.S. citizen or national, or an alien admitted as permanent resident, refugee, asylee or temporary resident under 8 U.S.C. 1160(a) or 1255(a)(1). Individuals with temporary visas such as E, F-1, H-1, H-2, L, B, or J or who need sponsorship for work authorization now or in the future, are not eligible for hire.
[Company] is an equal opportunity employer
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